Effective November 9, 2026
Information you provide
This policy covers the Rob Coates Media, LLC website and project inquiries. We receive the information you choose to send, such as your name, email address, organization, website, optional telephone number, project details, timing, and budget.
Project inquiries are submitted through our FunnelPup form and stored in its contact and messaging systems. Submission notifications are also delivered by email. Email updates are optional and require your separate choice. Please do not include passwords, payment details, health records, or other sensitive information.
Information involved in delivery
Cloudflare hosts and delivers this website. Hosting and security providers may process technical information such as IP addresses, browser and device information, requested pages, request times, and security events to deliver and protect the site.
Our inquiry form is provided through FunnelPup. Other websites and services have their own privacy policies. Cloudflare Privacy Policy
How inquiry information is used
We use information you send to understand your request, communicate with you, assess project fit, prepare proposals, deliver agreed services, keep appropriate business records, and address legal or security matters. Making an inquiry does not subscribe you to a newsletter or enroll you in marketing text messages.
Information may be handled by providers supporting email, hosting, security, and agreed project services, and by professional advisers where necessary. Information may also be disclosed when legally required or to protect lawful rights and security. Inquiry information is not offered for sale or used by this website for targeted advertising.
Cookies, local storage, and tracking
This website’s own code does not install advertising pixels, third-party analytics, social-media embeds, or cross-site tracking tools. Fonts and portfolio video files are served with the site rather than loaded from Google Fonts or social-media players. The site uses browser local storage for your motion preference, under the key rcm-motion; this preference does not contain your inquiry or identity. You can change it using “Pause motion” or “Resume motion,” or clear it in your browser settings.
The hosting platform may use cookies or similar technologies for sign-in, security, and delivery. Those platform functions are separate from the motion preference. Blocking platform storage may affect access or sign-in.
The website’s own code does not change its behavior in response to a browser’s Do Not Track signal. It does not perform the advertising or cross-site analytics tracking described above, regardless of that signal. Independent hosting and linked services apply their own practices. If analytics, advertising, online submission, or other new data uses are introduced, this notice and any required choices must be updated before those features are enabled.
Retention and security
The email preparation form does not create an inquiry record on a website server. Emails and subsequent business records are kept as needed to handle requests, perform agreed work, meet recordkeeping obligations, and resolve disputes. The appropriate period depends on the type of record and legal requirements. HTTPS protects website delivery in transit, but no website, email system, or storage method can guarantee absolute security.
Your choices and requests
You can browse without filling in the inquiry form, leave optional fields blank, or contact us directly by email. To ask about personal information you have sent, or request access, correction, or deletion, email rob@robcoatesmedia.com with the subject “Privacy request.” We may need to verify your identity and clarify your request. We will handle requests as required by applicable law; records may need to be retained for legal obligations or legitimate ongoing business needs.
If you believe a request was handled incorrectly, reply to the response with the subject “Privacy request appeal” and explain the issue. Rights and appeal requirements depend on the laws that apply to the circumstances. This policy does not limit rights you have under applicable law.
Children’s information
This is a professional services website intended for adults, not a service directed to children under 13. The presence of youth sports portfolio images does not invite children to submit personal information. A parent or guardian who believes a child has sent personal information may contact us to request review and deletion, subject to applicable obligations.
Changes to this policy
Updates will be posted on this page with a revised effective date. A material change will be identified on this page, and additional notice or consent will be provided when required by applicable law. Review the policy before sharing information.
Contact
Rob Coates Media, LLC
Middle Tennessee, United States
rob@robcoatesmedia.com